Billing modes
Invoice a buyer on your own terms, or run it on a prepaid balance that each delivered lead debits.
Edit buyer → Pricing & Revenue → Billing. Two modes:
| Mode | What happens |
|---|---|
| Invoice (default) | Leads are delivered with no balance check. You bill the buyer however you already do. Nothing else changes. |
| Prepaid balance | You load the funds the buyer paid you upfront, and every lead sent to it debits that lead's price. |
Switching to prepaid adds a Balance card on the buyer page and a balance history behind it. Nothing about prepaid is visible to the buyer — the buyer portal shows no money at all.
Adding funds
Add funds on the balance card records money you already collected — a wire, a card payment, whatever happened outside LeadMove. Amount plus an optional note ("Wire received 12 Mar, invoice #1042"). LeadMove doesn't collect the money; it tracks it.
Record adjustment, on the balance page, corrects the balance without recording a payment. A negative amount takes funds back.
The history
Every movement is a row, newest first, with the running balance after it:
| Type | Meaning |
|---|---|
| Top-up | Funds you added. |
| Lead | A lead debited its price. Links to the lead. |
| Refund | A queued delivery was canceled before it was sent, so the money came back. Happens once, automatically. |
| Adjustment | A manual correction you made. |
When the balance runs out
The check is per lead: a lead is only debited if its price fits in what's left.
| Setting | What happens |
|---|---|
| Pause deliveries (default) | The buyer is skipped and the lead goes to the next buyer in line. Add funds to resume. |
| Keep delivering | Leads keep flowing and the balance goes below zero. You settle the difference later. |
Set Warn me below to get an alert (bell and email) the moment a debit takes the balance under that amount — once per top-up cycle, not on every lead. The balance turns amber, then red when it's empty.
No price means no debit
A prepaid buyer with no price set debits $0 on every lead and its balance never moves. Set a price per lead on the buyer, or price it on each pipeline's routing rule — see Lead pricing.
Common questions
Does the buyer see its balance? No. The portal shows leads, statuses and disputes only — no prices, no balance, no invoices.
A prepaid buyer stopped receiving leads. Where did they go? To the next eligible buyer. The lead page's routing trace shows the skip with both figures: what's left and what the lead cost.
Does an accepted dispute refund the balance? No. Accepting a dispute grants the buyer a replacement lead credit, delivered free on top of its quota. See How disputes work.
Can I switch a buyer back to invoice? Yes, at any time. The balance and its history are kept and simply stop being used.